7 Reasons for Microsoft Office 365 Backup are Important

Microsoft Office 365 Backup

7 Reasons for Microsoft Office 365 Backup are Important


Is a Backup for Office 365 Required? According to the Microsoft Services Agreement, the corporation works hard to maintain the services accessible. Microsoft advises customers to regularly backup the data they keep on Office 365 but disclaims responsibility for any data loss brought on by service interruptions.

Does Office 365 perform regular email backups?

Although Microsoft 365 keeps some of your emails, it does not truly backup your emails for you. It follows a shared responsibility approach, therefore in the following situations, the service will coordinate with you: Network-based and physical data center security.

Why is Office 365 backup necessary?

Office 365 offers application uptime and availability to guarantee that your users never miss a beat, but an Office 365 backup can shield you from a variety of other security risks. The recycle bin is likely sufficient, you or your boss may be thinking. Many folks make a mistake here.

Seven reasons why Office 365 backups are important

Microsoft Office 365 is a Software as a Service (SaaS) platform that is strong and incredibly capable, making it the ideal choice for many enterprises. Office 365 offers application uptime and availability to guarantee that your users never miss a beat, but an Office 365 backup can shield you from a variety of other security risks.

The recycle bin is likely sufficient, you or your boss may be thinking. Many folks make a mistake here. Over 140 days on average pass between a data intrusion and discovery1. A startlingly wide gap. It's highly likely that you won't discover something is gone or missing until it's too late for the recycle bin.

Seven data protection flaws stand out after speaking with hundreds of IT experts that have switched to Office 365:

1. Mistaken deletion or Accidental deletion

Whether you intended it or not, deleting a user also deletes their One Drive for Business account and mailbox. This deletion propagates across the network.

Office 365's native recycle bins and version histories only provide minimal data loss protection, making it difficult to restore files from a reliable backup after the data has been geo-redundantly removed or after the retention period has expired.

In the Office 365 platform, there are two sorts of deletions: soft deletes and hard deletes. Emptying the Deleted Items folder is an illustration of gentle deletion. Additionally, it is known as "Permanently Deleted." Permanent is not quite permanent in this instance because the item is still accessible in the Recoverable Items folder.

A hard delete is when anything is marked to be totally deleted from the mailbox database. Once it has occurred, there is no turning back.

2. Retention policy confusion

The quick pace of business in the digital age encourages constantly changing policies, particularly retention policies, which are challenging to administer, let alone stay up with.

Office 365 includes restricted backup and retention policies that, like hard and soft delete, can only prevent temporary data loss and is not designed to be a comprehensive backup solution.

Point-in-time mailbox item restoration is another sort of recovery that is outside the purview of Microsoft. A backup system can offer the capability to go back in time in the event of a catastrophic problem, potentially saving the day.

There are no restore inflexibilities or gaps in retention policies with an Office 365 backup service. You have access to everything you need to perform granular or point-in-time restores, short-term backups, long-term archives, and quick, dependable data recovery.

3. Threats to internal security

When considering a security threat, hackers and malware come to mind. Threats to firms, though, can come from within and happen more frequently than you might imagine. Employee threats to companies might be malicious or unintentional, depending on the situation.

Because access to files and contacts can change so frequently, it can be challenging to monitor those with whom you have established the most confidence. Microsoft is unable to distinguish between a regular user and a fired employee seeking to wipe important company records before they leave. Additionally, some people unintentionally pose substantial risks by downloading malicious files or unintentionally disclosing usernames and passwords to websites they believed to be trustworthy.

Evidence tampering is another illustration. Imagine a worker purposefully deleting damaging emails or documents to keep them out of the legal, compliance, or HR departments' hands.

4. External security dangers

Organizations all across the world have suffered significant harm as a result of malware and viruses like ransomware. At addition to the company's reputation, the privacy and security of internal and consumer data are also in jeopardy.

Users need to be warned about external risks because they can enter through emails and attachments. This is especially true when the infected messages are so alluring. The weak backup/recovery capabilities of Exchange Online are insufficient to defend against significant attacks. Regular backups will assist guarantee that a different copy of your data is clean and that you can swiftly recover.

5. Legal and regulatory specifications

In the midst of legal proceedings, you might occasionally need to hurriedly obtain emails, files, or other kinds of data. Up until it actually does, you never think it will happen to you. Microsoft has incorporated a few safety nets (litigation hold and retention). These, however, do not serve as a reliable fallback plan to keep your business out of legal difficulty. For instance, if you unintentionally delete emails or documents before putting in a legal hold, you'll still be able to retrieve them back using a backup solution to make sure you comply with the law.

There are different legal requirements, compliance standards, and access rules for different industries and nations, but you don't have time on your to-do list for fines, penalties, or legal conflicts.

6. Managing Office 365 migrations and hybrid email setups

Office 365 adopting organizations generally require a transition period between on-premises Exchange to Office 365 Exchange Online. Some even continue to use a tiny component of their legacy system to maintain flexibility and control. Although hybrid email deployments are widespread, they present more administration difficulties.

In order to treat exchange data consistently and support hybrid email installations, the source location should not matter when choosing an Office 365 backup solution.

Additionally, the data must be accessible anywhere you choose to store it, including on-site, in cloud object storage like AWS S3 or Azure Blob, or with a managed service provider.

7. Teams data structure

In the midst of legal proceedings, you might occasionally need to hurriedly obtain emails, files, or other kinds of data. Up until it actually does, you never think it will happen to you. Microsoft has incorporated a few safety nets (litigation hold and retention). These, however, do not serve as a reliable fallback plan to keep your business out of legal difficulty. For instance, if you unintentionally delete emails or documents before putting in a legal hold, you'll still be able to retrieve them back using a backup solution to make sure you comply with the law.

There are different legal requirements, compliance standards, and access rules for different industries and nations, but you don't have time on your to-do list for fines, penalties, or legal conflicts.


Nutnut Nutnut, Content writer di Masnutnut.com